Guest Policy

1. This Policy has been established in a manner outlined in Section 2.11 of the Outing Club Bylaws on 5 July 1994, and presented to the Executive Board on 4 October 1994. This Policy may be amended by the Trip Leader Coordinator, and will become binding upon presentation to, and approval by, the Executive Board.
2. A guest may be sponsored by a current Outing Club member. The sponsoring Outing Club member may sponsor only one guest on each Outing Club Trip.
3. A Hoofer alumnus need not be sponsored. A Hoofer alumnus is defined as a person visiting in town who was once a member of Outing Club. Hoofer alumni must follow the same requirements outlined below as sponsored guests.
4. Permission for a guest must be secured from the Trip Leader prior to the trip. Permission may be denied because of technical inability of the guest or because the sponsoring member has made excessive use of the policy.
5. Length of trip in which guests may participate may not exceed 4 days.
6. Hoofer resources need to be first allocated to Outing Club members. Hence, no person may be a guest if being a guest would prevent a Club member from taking part in or using needed Club equipment on a Club activity.
7. Waiver of Responsibility must be completed and signed by each guest prior to being allowed to participate on any official trip. This Waiver of Responsibility must be given to the trip leader prior to the trip, and be filed with the Club Chairperson and the Hoofer advisor. The form and wording of the waiver must be approved by the Executive Board and the Hoofer advisor.
8. Debt to the Club incurred by a guest of a trip, as defined in the Bylaws, shall be satisfied by the guest within a reasonable amount of time as determined by the Executive Board. If a sponsored guest does not satisfy this aforementioned debt, then the sponsoring Club member must assume responsibility for satisfying that debt.